Procurement Partners needed a way for customers to automate the manual assignment of general ledger (GL) codes to purchased items. Mission Cloud developed a solution using generative AI from Amazon Bedrock and Anthropic Claude. By integrating with Procurement Partners' user chat interface, the solution analyzes and matches purchased items with the appropriate GL codes.

This automation improves operational efficiency, accuracy, and cost savings for Procurement Partners and its customers. The software uses Amazon Web Services (AWS) offerings such as AWS Fargate and Spot Instances to ensure cost efficiency and eliminate the complexity of server management.

Healthcare companies require efficient inventory management, accurate purchasing, and timely payment processing. However, manual processes and outdated systems create inefficiencies, errors, and delays, affecting ‌healthcare providers and their patients.

Recognizing these challenges, Procurement Partners provides procurement teams with a unified platform that improves operational efficiency and reduces errors. The company sought to improve operational efficiency with generative AI and co-sponsored a hackathon with Mission Cloud to identify potential opportunities and use cases. 

Mission Cloud developed a solution that uses generative AI powered by Amazon Bedrock and Anthropic Claude to analyze and match purchased items with the appropriate GL codes. The model is trained on historical data and uses advanced algorithms to learn patterns and make accurate predictions for GL code assignment. The solution integrates with Procurement Partners' existing user chat interface and provides an API so customers can automate the GL code assignment process.

When customers upload an item, the solution's algorithms analyze data points, including information about the item, customer, and facility, and generate a ranking-based estimation of the appropriate GL code. The response from the API includes the item's category (e.g., medical, COVID, etc.) and the corresponding GL code.

The solution also employs a database and caching mechanism to improve the accuracy and efficiency of GL code assignment. The database stores all categories related to a customer and facility, enabling quick retrieval and matching. 

Procurement Partners has gained a market-ready solution that empowers its customers to automate GL code assignments. Manual GL code work is eliminated, allowing customers to focus on other areas of procurement and improving efficiency and productivity within the healthcare supply chain. More specifically, the solution significantly reduces the amount of time it takes to place a purchase order as well as the corresponding invoice that is received. Additionally, Procurement Partners customers have a more accurate picture of their budgets throughout the month, resulting in better budget management.

The solution also ensures consistency in GL code assignment, minimizes errors, improves accuracy, and creates cost savings for Procurement Partners and their customers. It was designed with cost efficiency in mind. For example, using AWS services such as AWS Fargate and Spot instances eliminates the complexity of provisioning and managing servers and helps Procurement Partners avoid unnecessary costs.